Sports facilities
Stadiums, recreation centres and community sports grounds across the province — each with its own layout, access points and crowd-management considerations.
The client
A firm working across government facilities and compliance-heavy environments.
Kefilwe Security Services is a PSIRA-registered security firm specialising in physical security assessments and compliance work across South Africa's public sector.
Kefilwe Security Services
A South African security firm appointed to conduct physical security risk assessments across Free State provincial government facilities on behalf of the Department of Sports, Arts and Culture — spanning sports facilities, arts venues, libraries and community centres.
Arts and cultural venues
Theatres, museums, galleries and heritage sites — facilities that serve the public daily and require a consistent security baseline.
Libraries
Public libraries across Free State — high-footfall facilities with public access considerations, requiring the same rigorous assessment standard as every other site in the programme.
Community centres
Facilities spread across urban and rural Free State — from Bloemfontein to smaller towns — requiring teams on the ground in multiple locations simultaneously.
The challenge
157 different facilities. One consistent standard. A hard deadline.
A provincial government mandate comes with non-negotiable expectations: every facility assessed to the same standard, every report audit-ready, every deliverable on time. At 157 sites, that means there is no room for a manual process that falls apart at volume.
Without the right platform
- –157 separate Word documents to build, format and check
- –Photos matched to findings manually from a camera roll
- –Field notes on paper, transcribed back at the office
- –Inconsistent formats across a team working across different towns
- –Days or weeks lost between site visit and report delivery
With Securade
- –Findings captured on the phone during the site walk
- –Photos attached to each finding at the time of capture
- –Reports generated from captured data — no rebuilding from scratch
- –Same format across every site, regardless of who assessed it
- –Full programme completed in under 4 months
Why volume is where most processes break: At 10 sites you can manage a manual process. At 157 — spread across different types of facilities, different towns, multiple assessors — every gap in your process shows. A platform that enforces consistency is what keeps the output usable when the volume is this high.
How it worked
From the first site walk across Free State to 157 delivered reports.
Kefilwe ran the full DSAC programme through Securade — field teams used the mobile app on site, and the web platform handled review and export back at base.
01
Teams deployed across Free State
Assessors were dispatched to facilities across the province — from Bloemfontein to smaller towns. Each team used the Securade Android app to run the assessment on site.
02
Live capture at each facility
Findings, risk ratings and photographs were logged directly in the app during the walk — no paper, no retrospective data entry, no chasing notes sent over WhatsApp.
03
Web review before sign-off
Captured data synced to the web platform for review. The team could check findings, adjust risk levels, and confirm the report structure before generating the final PDF.
✓
157 reports. Under 4 months.
The full DSAC Free State programme was completed within the timeline. Every report consistent, every finding evidenced, every deliverable ready for a government client's compliance review.
In their words
What Kefilwe said about the platform.
“Assessing 157 DSAC sites across Free State was a massive undertaking, but Securade made it seamless to execute properly and on time. Without the platform, the reporting process alone would have taken weeks.”
MK
Mathapelo Kgori
Director, Kefilwe Security Services
The outcome
What completing a 157-site government programme actually looks like.
One consistent format across 157 varied facilities
Sports grounds, theatres, museums and community centres all assessed to the same standard — regardless of the facility type or which assessor was on site.
Programme completed in under 4 months
157 sites completed within the client's timeline. Field capture and same-week reporting meant no backlog building up as the programme ran.
Every finding evidenced at the point of capture
Photos attached to findings on site — not matched from a camera roll days later. Each report arrived with the evidence already in place.
Audit-ready deliverables for a provincial department
Each PDF met the standard DSAC required — branded, structured, and complete. 157 of them, all consistent, all on time.
Kefilwe Security Services completed a 157-site provincial government programme using Securade. The same platform is available to any PSIRA-registered security firm or independent consultant — starting at R99/month.
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